Effective Date: 4.52026

At iHRMS, developed by Myanmar Software Integrated Solution Co., Ltd, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our mobile application and related services (“iHRMS Services”).

By using iHRMS, you agree to the practices described in this policy.

1. Information We Collect 

We collect information to provide and improve our HR management services.

Information You Provide 

• Name, email, phone number 
• Employee profile details (designation, department, etc.) 
• Attendance, leave, and HR-related data 
• Documents (e.g., expense receipts, training records)
Automatically Collected Information 
• Device information (model, OS, app version)
IP address and location (for attendance tracking)
App usage and activity logs
Information from Third Parties 
• Data from integrated systems (e.g., ERP, payroll systems) 
• Employer-provided employee information

2. How We Use Your Information

We use your data to: 

• Provide HR services (attendance, payroll, leave, etc.) 
• Manage employee records and workflows 
• Process requests (leave, overtime, expenses) 
• Improve app performance and user experience 
• Send notifications (approvals, reminders, announcements) 
• Ensure security and prevent fraud 
• Comply with legal and regulatory requirements


3. Cookies & Tracking Technologies

We may use cookies and similar technologies to:

• Enhance user experience
• Analyze app usage
• Maintain secure sessions

4. Sharing of Information

We do not sell your personal data. We may share information only in the following cases:

• With your organization (employer/admin)
• With trusted service providers (hosting, analytics, support)
• To comply with legal obligations
• To protect rights, security, and prevent fraud

5. Data Security

We implement strong security measures:

• Data encryption during transmission
• Secure authentication mechanisms
• Access control and authorization
• Regular monitoring and system protection

However, users are responsible for keeping their login credentials secure.

6. Notifications & Communication

We may send notifications regarding:

• Approvals and requests
• Attendance reminders
• HR announcements

Users can manage notification preferences in the app settings.

7. Your Rights & Choices

You can:

• Access and update your personal information
• Request correction of inaccurate data
• Request deletion (subject to company policy)
• Control permissions (location, camera, etc.)

Contact your HR/admin or us for data-related requests.

8. Data Retention

We retain data only as long as necessary for:

• Employment and HR purposes
• Legal and compliance requirements

9. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted in the app or website.